Difference Between
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Document vs. File: Know the Difference

Shumaila Saeed
By Shumaila Saeed || Updated on December 25, 2023
A document is content created for reading or writing, while a file is a digital container that stores documents or other data.
Document vs. File

Key Differences

A "document" commonly refers to a written or printed work that contains information. It can be anything from a government paper to a business report. Documents are meant to be read and often serve as a record or a piece of communication.
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Nov 08, 2023
In contrast, a "file" is a broader term in the digital realm, referring to any collection of data on a computer that is stored and accessed as a single unit. This means all documents are files, but not all files are documents. Files include images, programs, or any other type of data.
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Nov 08, 2023
Every document, whether it's a letter, a contract, or an article, is created with the intent to be read by someone. These can exist in physical form as paper or in digital form as a file on a computer.
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Files, on the other hand, serve as a way to organize and manage digital information. They can be executable programs, images, videos, or documents. The file format is essential for determining how the data it contains is used and by what programs it can be opened.
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Shumaila Saeed
Nov 08, 2023
In essence, the term "document" is specific in implying a text-based record, while "file" is a generic term that refers to any kind of data stored on a computer. This fundamental difference reflects the unique nature of how both terms are used in daily activities and computing contexts.
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Comparison Chart

Definition

A written work containing information.
A container for data on a computer.
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Nov 08, 2023

Usage

To be read or written on.
To store, organize, and manage data.
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Nov 08, 2023

Types

Letters, reports, memos.
Documents, images, programs, system files.
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Nov 08, 2023

Formats

.docx, .pdf, .txt
.exe, .png, .mp3, including document formats.
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Physical Analogy

Pages in a folder.
The folder containing various pages/items.
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Document and File Definitions

Document

Any written item, such as a book, article, or letter, especially of a formal or official nature.
The treaty document was displayed in the museum.
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Nov 08, 2023

File

A digital container in a computer system that stores data.
She uploaded the image file to the website.
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Nov 08, 2023

Document

Materials that contain study content, usually for personal use.
He organized his lecture notes into a single document.
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File

A collection of related records stored on a computer.
He backed up his files to an external hard drive.
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Nov 08, 2023

Document

A computer file containing text that can be edited and formatted.
I saved my thesis as a Word document.
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File

A unit of organization on a computer, named and stored in a directory.
She searched the directory for the missing file.
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Document

A textual record that provides information or evidence.
She signed the official document and sealed it.
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Nov 08, 2023

File

A system tool for storing collections of data that software can open and read.
The new software can open over 100 different file types.
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Nov 08, 2023

Document

A written or printed paper that bears the original, official, or legal form of something and can be used to furnish decisive evidence or information.
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Oct 19, 2023

File

A container, such as a cabinet or folder, for keeping papers in order.
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Oct 19, 2023

Document

Something, such as a recording or a photograph, that can be used to furnish evidence or information.
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Oct 19, 2023

File

A collection of papers or published materials kept or arranged in convenient order.
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Oct 19, 2023

Document

A writing that contains information.
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Oct 19, 2023

File

(Computers) A collection of data or program records stored as a unit with a single name.
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Oct 19, 2023

Document

(Computers) A piece of work created with an application, as with a word processor.
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Oct 19, 2023

File

A line of persons, animals, or things positioned one behind the other.
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Oct 19, 2023

Document

(Computers) A computer file that is not an executable file and contains data for use by applications.
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Oct 19, 2023

File

A line of troops or military vehicles so positioned.
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Oct 19, 2023

Document

Something, especially a material substance such as a coin bearing a revealing symbol or mark, that serves as proof or evidence.
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Oct 19, 2023

File

(Games) Any of the rows of squares that run forward and backward between players on a playing board in chess or checkers.
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Oct 19, 2023

Document

To furnish with a document or documents.
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Oct 19, 2023

File

(Archaic) A list or roll.
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Oct 19, 2023

Document

To methodically record the details of
"I had thought long and logically about ... how to document the patterns of dolphin behavior" (Diana Reiss).
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File

Any of several hardened steel tools with cutting ridges for forming, smoothing, or reducing especially metallic surfaces.
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Document

To support (an assertion or claim, for example) with evidence or decisive information.
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File

A nail file.
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Oct 19, 2023

Document

To support (statements in a book, for example) with written references or citations; annotate.
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Oct 19, 2023

File

Chiefly British A crafty or artful person.
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Document

An original or official paper used as the basis, proof, or support of anything else, including any writing, book, or other instrument conveying information pertinent to such proof or support.
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Oct 19, 2023

File

Powdered sassafras leaves used to thicken and season soups, stews, and gumbos.
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Oct 19, 2023

Document

Any material substance on which the information is represented by writing.
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Oct 19, 2023

File

To put or keep (papers, for example) in useful order for storage or reference.
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Oct 19, 2023

Document

(computing) A file that contains text.
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File

To enter (a legal document) as an official record.
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Document

(obsolete) That which is taught or authoritatively set forth; precept; instruction; dogma.
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Oct 19, 2023

File

To send or submit (copy) to a newspaper.
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Document

(obsolete) An example for instruction or warning.
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Oct 19, 2023

File

To initiate (a lawsuit)
File a complaint.
File charges.
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Oct 19, 2023

Document

To record in documents.
He documented each step of the process as he did it, which was good when the investigation occurred.
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Oct 19, 2023

File

To march or walk in a line.
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Oct 19, 2023

Document

To furnish with documents or papers necessary to establish facts or give information.
A ship should be documented according to the directions of law.
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Oct 19, 2023

File

To put items in a file.
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Oct 19, 2023

Document

That which is taught or authoritatively set forth; precept; instruction; dogma.
Learners should not be too much crowded with a heap or multitude of documents or ideas at one time.
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Oct 19, 2023

File

To make application; apply
Filed for a job with the state.
File for a divorce.
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Oct 19, 2023

Document

An example for instruction or warning.
They were forth with stoned to death, as a document to others.
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Oct 19, 2023

File

To enter one's name in a political contest
Filed for Congress.
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Oct 19, 2023

Document

An original or official paper relied upon as the basis, proof, or support of anything else; - in its most extended sense, including any writing, book, or other instrument conveying information in the case; any material substance on which the thoughts of men are represented by any species of conventional mark or symbol.
Saint Luke . . . collected them from such documents and testimonies as he . . . judged to be authentic.
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Oct 19, 2023

File

To smooth, reduce, or remove with or as if with a file.
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Oct 19, 2023

Document

To teach; to school.
I am finely documented by my own daughter.
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Oct 19, 2023

File

To sully or defile.
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Oct 19, 2023

Document

To furnish with documents or papers necessary to establish facts or give information; as, a a ship should be documented according to the directions of law.
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Oct 19, 2023

File

A collection of papers collated and archived together.
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Oct 19, 2023

Document

Writing that provides information (especially information of an official nature)
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File

A roll or list.
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Oct 19, 2023

Document

Anything serving as a representation of a person's thinking by means of symbolic marks
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Oct 19, 2023

File

Course of thought; thread of narration.
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Oct 19, 2023

Document

A written account of ownership or obligation
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Oct 19, 2023

File

(computing) An aggregation of data on a storage device, identified by a name.
I'm going to delete these unwanted files to free up some disk space.
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Oct 19, 2023

Document

(computer science) a computer file that contains text (and possibly formatting instructions) using 7-bit ASCII characters
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Oct 19, 2023

File

(computing) The primary item on the menu bar, containing commands such as open, save, print, etc.
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Document

Record in detail;
The parents documented every step of their child's development
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File

A row of modular kitchen units and a countertop, consisting of cabinets and appliances below (dishwasher) and next to (stove/cooker) a countertop.
Many homes now have double-file kitchens.
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Oct 19, 2023

Document

Support or supply with references;
Can you document your claims?
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Oct 19, 2023

File

(North America) file cabinet.
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Oct 19, 2023

Document

A piece of written, printed, or electronic matter that provides information.
The lawyer examined the legal document carefully.
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Nov 08, 2023

File

A column of people one behind another, whether "single file" or in a grid pattern.
The troops marched in Indian file.
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Oct 19, 2023

File

(military) A small detachment of soldiers.
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Oct 19, 2023

File

(chess) one of the eight vertical lines of squares on a chessboard (i.e., those identified by a letter).
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Oct 19, 2023

File

A hand tool consisting of a handle to which a block of coarse metal is attached, and used for removing sharp edges or for cutting, especially through metal.
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Oct 19, 2023

File

A cunning or resourceful person.
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Oct 19, 2023

File

(transitive) To commit (official papers) to some office.
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Shumaila Saeed
Oct 19, 2023

File

(transitive) To submit (a story) to a newspaper or similar publication.
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Oct 19, 2023

File

(transitive) To place in an archive in a logical place and order.
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Oct 19, 2023

File

(transitive) To store a file aggregation of data on a storage medium such as a disc or another computer.
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Oct 19, 2023

File

To submit a formal request to some office.
She filed for divorce the next day.
The company filed for bankruptcy when the office opened on Monday.
They filed for a refund under their warranty.
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Oct 19, 2023

File

To set in order; to arrange, or lay away.
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Oct 19, 2023

File

(intransitive) To move in a file.
The applicants kept filing into the room until it was full.
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Oct 19, 2023

File

(transitive) To smooth, grind, or cut with a file.
I'd better file the bottoms of the table legs. Otherwise they will scratch the flooring.
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Oct 19, 2023

File

(archaic) To defile.
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Oct 19, 2023

File

To corrupt.
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Oct 19, 2023

File

An orderly succession; a line; a row
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Oct 19, 2023

File

An orderly collection of papers, arranged in sequence or classified for preservation and reference; as, files of letters or of newspapers; this mail brings English files to the 15th instant.
It is upon a file with the duke's other letters.
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Oct 19, 2023

File

Course of thought; thread of narration.
Let me resume the file of my narration.
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Oct 19, 2023

File

A roll or list.
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Oct 19, 2023

File

A collection of data on a digital recording medium treated as a unit for the purpose of recording, reading, storage, or indexing; - such a file is typically accessible by computer programs by the use of a file name. The data may be of any type codable digitally, such as simple ASCII-coded text, complex binary-coded data, or an executable program, or may be itself a collection of other files.
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Oct 19, 2023

File

A steel instrument, having cutting ridges or teeth, made by indentation with a chisel, used for abrading or smoothing other substances, as metals, wood, etc.
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Shumaila Saeed
Oct 19, 2023

File

Anything employed to smooth, polish, or rasp, literally or figuratively.
Mock the nice touches of the critic's file.
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Shumaila Saeed
Oct 19, 2023

File

A shrewd or artful person.
Will is an old file in spite of his smooth face.
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Shumaila Saeed
Oct 19, 2023

File

To set in order; to arrange, or lay away, esp. as papers in a methodical manner for preservation and reverence; to place on file; to insert in its proper place in an arranged body of papers.
I would have my several courses and my dishes well filed.
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Oct 19, 2023

File

To bring before a court or legislative body by presenting proper papers in a regular way; as, to file a petition or bill.
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Oct 19, 2023

File

To put upon the files or among the records of a court; to note on (a paper) the fact date of its reception in court.
To file a paper, on the part of a party, is to place it in the official custody of the clerk. To file, on the part of the clerk, is to indorse upon the paper the date of its reception, and retain it in his office, subject to inspection by whomsoever it may concern.
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Shumaila Saeed
Oct 19, 2023

File

To march in a file or line, as soldiers, not abreast, but one after another; - generally with off.
My endeavorsHave ever come too short of my desires,Yet filed with my abilities.
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Shumaila Saeed
Oct 19, 2023

File

To rub, smooth, or cut away, with a file; to sharpen with a file; as, to file a saw or a tooth.
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Shumaila Saeed
Oct 19, 2023

File

To smooth or polish as with a file.
File your tongue to a little more courtesy.
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Oct 19, 2023

File

To make foul; to defile.
All his hairy breast with blood was filed.
For Banquo's issue have I filed my mind.
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Shumaila Saeed
Oct 19, 2023

File

A set of related records (either written or electronic) kept together
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Oct 19, 2023

File

A line of persons or things ranged one behind the other
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Oct 19, 2023

File

Office furniture consisting of a container for keeping papers in order
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Oct 19, 2023

File

A steel hand tool with small sharp teeth on some or all of its surfaces; used for smoothing wood or metal
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Oct 19, 2023

File

Record in a public office or in a court of law;
File for divorce
File a complaint
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Oct 19, 2023

File

Smooth with a file;
File one's fingernails
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Oct 19, 2023

File

Proceed in line;
The students filed into the classroom
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Oct 19, 2023

File

File a formal charge against;
The suspect was charged with murdering his wife
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Oct 19, 2023

File

Place in a container for keeping records;
File these bills, please
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Oct 19, 2023

File

Any discrete data set in a computer, including documents, images, or programs.
The file was too large to send via email.
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Nov 08, 2023

Repeatedly Asked Queries

What qualifies as a document?

Any written or printed work that contains text or information.
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Nov 08, 2023

Can documents be shared digitally?

Yes, typically as an electronic file via email or other means.
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Nov 08, 2023

Can a file be a physical object?

Traditionally, no. However, a physical "file" can refer to a folder holding paper documents.
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Shumaila Saeed
Nov 08, 2023

Are all documents files?

In a digital context, yes, but documents can also be physical papers.
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Nov 08, 2023

Can a file exist without a computer?

No, a file is specifically a digital unit stored on electronic devices.
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Nov 08, 2023

What types of files are there?

Numerous, including document files, image files, audio files, and more.
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Nov 08, 2023

Are emails documents or files?

Emails are considered documents, and when saved, they are files.
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Nov 08, 2023

What is a file extension?

It's a suffix at the end of a file name indicating its format.
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Nov 08, 2023

What is the purpose of a document?

To record, convey, or store information in written form.
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Nov 08, 2023

Is a PDF a document or a file?

A PDF is a type of document that is saved as a file on a computer.
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Nov 08, 2023

How do I create a document?

Using word processing software or by writing/printing on paper.
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Nov 08, 2023

How do I create a file?

In digital terms, by saving data in a specific format on a computer.
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Nov 08, 2023

What's a common document file type?

Common types include .docx for Word documents and .pdf for portable documents.
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Nov 08, 2023

Are photos considered files or documents?

Photos are considered files, and specifically image files.
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Nov 08, 2023

How do I convert a document to a file?

A document is converted to a digital file by scanning or saving it on a computer.
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Nov 08, 2023

Do all files have a size limit?

Yes, depending on the file system and storage medium.
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Nov 08, 2023

What is the difference between saving and exporting a document?

Saving retains the document in its current format; exporting converts it into a different format file.
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Nov 08, 2023

Can a file be edited?

Yes, if it's a type of file that is designed to be editable, like a text document.
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Nov 08, 2023

Can files be encrypted?

Yes, files can be encrypted for security purposes.
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Nov 08, 2023

How are files organized?

Files are organized by directories or folders in a file system.
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Nov 08, 2023

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About Author
Shumaila Saeed
Written by
Shumaila Saeed
Shumaila Saeed, an expert content creator with 6 years of experience, specializes in distilling complex topics into easily digestible comparisons, shining a light on the nuances that both inform and educate readers with clarity and accuracy.

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Gorilla Glass 3 vs. Gorilla Glass 5Gorilla Glass 3 vs. Gorilla Glass 5
Shumaila SaeedShumaila Saeed
January 1, 2024
Gorilla Glass 3 offers improved scratch resistance and durability compared to its predecessors, while Gorilla Glass 5 focuses on enhanced drop protection and toughness.
CISCO ISE vs. ForeScoutCISCO ISE vs. ForeScout
Shumaila SaeedShumaila Saeed
February 16, 2024
CISCO ISE is a network access control and policy management tool, while ForeScout offers device visibility and control across heterogeneous networks.
American Culture vs. Indian CultureAmerican Culture vs. Indian Culture
Shumaila SaeedShumaila Saeed
February 16, 2024
American culture is characterized by individualism and modernity, while Indian culture is noted for its strong family values and deep-rooted traditions.
Active Listening vs. Passive ListeningActive Listening vs. Passive Listening
Shumaila SaeedShumaila Saeed
December 25, 2023
Active listening involves engaging and responding to achieve a deeper understanding, while passive listening is characterized by hearing without active engagement or response.
PPM vs. PPMVPPM vs. PPMV
Shumaila SaeedShumaila Saeed
February 10, 2024
PPM (parts per million) measures the concentration of one substance within a million parts of another. PPMV (parts per million by volume) expresses gas concentration as volume per million volumes of air.
Positivism vs. Post-PositivismPositivism vs. Post-Positivism
Shumaila SaeedShumaila Saeed
May 26, 2024
Positivism emphasizes observable, empirical evidence and the scientific method, while post-positivism recognizes the limitations of pure objectivity and incorporates subjective perspectives.
Model vs. SupermodelModel vs. Supermodel
Shumaila SaeedShumaila Saeed
August 16, 2024
A model participates in fashion shows, photoshoots, and advertising, representing brands and designers. A supermodel, beyond modeling, achieves worldwide fame, participates in high-profile campaigns, and often influences fashion and culture.
Sodium Lauryl Sulfate vs. Sodium Lauroyl SarcosinateSodium Lauryl Sulfate vs. Sodium Lauroyl Sarcosinate
Shumaila SaeedShumaila Saeed
December 25, 2023
Sodium Lauryl Sulfate (SLS) is a harsher surfactant used in cleaning products, while Sodium Lauroyl Sarcosinate is gentler, often used in personal care items.
Tin vs. AluminumTin vs. Aluminum
Dua FatimaDua Fatima
May 4, 2024
Tin is a soft, malleable metal often used for coating, while aluminum is lightweight and strong, favored in construction and packaging.
2 Pole Motors vs. 4 Pole Motors2 Pole Motors vs. 4 Pole Motors
Shumaila SaeedShumaila Saeed
December 25, 2023
2 Pole Motors have one pair of magnetic poles and run at higher speeds, while 4 Pole Motors have two pairs of poles and operate at lower speeds, offering higher torque.
Cisco Network Essentials vs. Cisco Network AdvantageCisco Network Essentials vs. Cisco Network Advantage
Shumaila SaeedShumaila Saeed
February 22, 2024
Cisco Network Essentials offers basic networking features, while Cisco Network Advantage provides advanced capabilities and greater functionality.
3DS XL vs. 3DS LL3DS XL vs. 3DS LL
Shumaila SaeedShumaila Saeed
February 3, 2024
3DS XL is a larger version of the original 3DS, released in North America and Europe. 3DS LL is the same as 3DS XL, but marketed in Japan.
Tatkal vs. Premium TatkalTatkal vs. Premium Tatkal
Shumaila SaeedShumaila Saeed
February 17, 2024
Tatkal is a scheme for last-minute train bookings in India with fixed quotas and prices, while Premium Tatkal offers dynamic pricing and fewer quotas for urgent travel.

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